[codex] Improve runtime and import reliability (#6549)

## Thinking Path

> - Paperclip coordinates autonomous company work through local and
hosted runtime surfaces.
> - Local embedded Postgres and tenant import/export paths are
foundational reliability pieces.
> - A runtime failure in either path can stop agents or imports before
useful work begins.
> - The branch included remaining fixes for embedded native library
bootstrap and async tenant import handling.
> - This pull request groups those runtime/import reliability changes
into one standalone PR.
> - The benefit is a more robust local runtime and safer cloud tenant
import behavior.

## What Changed

- Prepared embedded Postgres native runtime before startup in
CLI/server/test entrypoints.
- Added embedded Postgres native bootstrap coverage.
- Added async tenant import job handling and deferred validation
coverage.
- Kept the runtime/import changes based directly on current
`origin/master` after related upstream PRs had already merged.

## Verification

- `pnpm --filter @paperclipai/plugin-sdk build`
- `NODE_ENV=test pnpm exec vitest run
packages/db/src/embedded-postgres-native.test.ts
server/src/__tests__/company-portability-routes.test.ts`

## Risks

- Medium-low: this touches startup/import paths, but the branch is small
and covered by targeted tests.
- The embedded Postgres change depends on platform-specific
native-library behavior, so CI and follow-up checks should still verify
supported runners.

> For core feature work, check [`ROADMAP.md`](ROADMAP.md) first and
discuss it in `#dev` before opening the PR. Feature PRs that overlap
with planned core work may need to be redirected — check the roadmap
first. See `CONTRIBUTING.md`.

## Model Used

- OpenAI GPT-5 Codex via `codex_local`, tool-enabled coding session;
exact context window not exposed by this runtime.

## Checklist

- [x] I have included a thinking path that traces from project context
to this change
- [x] I have specified the model used (with version and capability
details)
- [x] I have checked ROADMAP.md and confirmed this PR does not duplicate
planned core work
- [x] I have run tests locally and they pass
- [x] I have added or updated tests where applicable
- [x] If this change affects the UI, I have included before/after
screenshots
- [x] I have updated relevant documentation to reflect my changes
- [x] I have considered and documented any risks above
- [x] I will address all Greptile and reviewer comments before
requesting merge

cli/src/commands/routines.ts

@@ -9,6 +9,7 @@ import {
   createEmbeddedPostgresLogBuffer,
   ensurePostgresDatabase,
   formatEmbeddedPostgresError,
+  prepareEmbeddedPostgresNativeRuntime,
   routines,
 } from "@paperclipai/db";
 import { eq, inArray } from "drizzle-orm";
@@ -116,6 +117,7 @@ async function ensureEmbeddedPostgres(dataDir: string, preferredPort: number): P
       "Embedded PostgreSQL support requires dependency `embedded-postgres`. Reinstall dependencies and try again.",
     );
   }
+  await prepareEmbeddedPostgresNativeRuntime();
 
   const postmasterPidFile = path.resolve(dataDir, "postmaster.pid");
   const runningPid = readRunningPostmasterPid(postmasterPidFile);

cli/src/commands/worktree.ts

@@ -45,6 +45,7 @@ import {
   runDatabaseRestore,
   createEmbeddedPostgresLogBuffer,
   formatEmbeddedPostgresError,
+  prepareEmbeddedPostgresNativeRuntime,
 } from "@paperclipai/db";
 import type { Command } from "commander";
 import { ensureAgentJwtSecret, loadPaperclipEnvFile, mergePaperclipEnvEntries, readPaperclipEnvEntries, resolvePaperclipEnvFile } from "../config/env.js";
@@ -1059,6 +1060,7 @@ async function ensureEmbeddedPostgres(dataDir: string, preferredPort: number): P
       "Embedded PostgreSQL support requires dependency `embedded-postgres`. Reinstall dependencies and try again.",
     );
   }
+  await prepareEmbeddedPostgresNativeRuntime();
 
   const postmasterPidFile = path.resolve(dataDir, "postmaster.pid");
   const runningPid = readRunningPostmasterPid(postmasterPidFile);

packages/db/src/embedded-postgres-native.test.ts

@@ -0,0 +1,43 @@
+import fs from "node:fs";
+import os from "node:os";
+import path from "node:path";
+import { afterEach, describe, expect, it } from "vitest";
+import { ensureLinuxSharedLibraryAliases } from "./embedded-postgres-native.js";
+
+describe("embedded Postgres native runtime", () => {
+  const tempDirs: string[] = [];
+
+  afterEach(() => {
+    for (const tempDir of tempDirs.splice(0)) {
+      fs.rmSync(tempDir, { recursive: true, force: true });
+    }
+  });
+
+  it.runIf(process.platform !== "win32")("creates soname aliases for bundled patch-level shared libraries", async () => {
+    const tempDir = fs.mkdtempSync(path.join(os.tmpdir(), "paperclip-embedded-pg-libs-"));
+    tempDirs.push(tempDir);
+    fs.writeFileSync(path.join(tempDir, "libicuuc.so.60.2"), "");
+    fs.writeFileSync(path.join(tempDir, "libicui18n.so.60.2"), "");
+    fs.writeFileSync(path.join(tempDir, "README.md"), "");
+
+    const created = await ensureLinuxSharedLibraryAliases(tempDir);
+
+    expect(created.map((file) => path.basename(file)).sort()).toEqual([
+      "libicui18n.so.60",
+      "libicuuc.so.60",
+    ]);
+    expect(fs.readlinkSync(path.join(tempDir, "libicuuc.so.60"))).toBe("libicuuc.so.60.2");
+  });
+
+  it.runIf(process.platform !== "win32")("is idempotent when aliases already exist", async () => {
+    const tempDir = fs.mkdtempSync(path.join(os.tmpdir(), "paperclip-embedded-pg-libs-"));
+    tempDirs.push(tempDir);
+    fs.writeFileSync(path.join(tempDir, "libicuuc.so.60.2"), "");
+
+    await ensureLinuxSharedLibraryAliases(tempDir);
+    const second = await ensureLinuxSharedLibraryAliases(tempDir);
+
+    expect(second).toEqual([]);
+    expect(fs.readlinkSync(path.join(tempDir, "libicuuc.so.60"))).toBe("libicuuc.so.60.2");
+  });
+});

packages/db/src/embedded-postgres-native.ts

@@ -0,0 +1,85 @@
+import { promises as fs } from "node:fs";
+import { createRequire } from "node:module";
+import path from "node:path";
+
+const require = createRequire(import.meta.url);
+
+function resolveNativePackageName(): string | null {
+  if (process.platform !== "linux") return null;
+
+  switch (process.arch) {
+    case "arm64":
+      return "linux-arm64";
+    case "arm":
+      return "linux-arm";
+    case "ia32":
+      return "linux-ia32";
+    case "ppc64":
+      return "linux-ppc64";
+    case "x64":
+      return "linux-x64";
+    default:
+      return null;
+  }
+}
+
+async function pathExists(value: string): Promise<boolean> {
+  try {
+    await fs.stat(value);
+    return true;
+  } catch {
+    return false;
+  }
+}
+
+function resolveEmbeddedPostgresPackageRoot(): string | null {
+  try {
+    const entry = require.resolve("embedded-postgres");
+    return path.dirname(path.dirname(entry));
+  } catch {
+    return null;
+  }
+}
+
+function prependPathEnv(name: string, value: string): void {
+  const current = process.env[name] ?? "";
+  const parts = current.split(path.delimiter).filter(Boolean);
+  if (parts.includes(value)) return;
+  process.env[name] = [value, ...parts].join(path.delimiter);
+}
+
+export async function ensureLinuxSharedLibraryAliases(libDir: string): Promise<string[]> {
+  const entries = await fs.readdir(libDir, { withFileTypes: true });
+  const created: string[] = [];
+
+  for (const entry of entries) {
+    if (!entry.isFile()) continue;
+    const match = entry.name.match(/^(lib.+\.so\.\d+)\.\d+(?:\.\d+)?$/);
+    if (!match) continue;
+
+    const aliasName = match[1];
+    const aliasPath = path.join(libDir, aliasName);
+    try {
+      await fs.symlink(entry.name, aliasPath);
+      created.push(aliasPath);
+    } catch (error) {
+      if ((error as NodeJS.ErrnoException).code === "EEXIST") continue;
+      throw error;
+    }
+  }
+
+  return created;
+}
+
+export async function prepareEmbeddedPostgresNativeRuntime(): Promise<void> {
+  const nativePackageName = resolveNativePackageName();
+  const packageRoot = resolveEmbeddedPostgresPackageRoot();
+  if (!nativePackageName || !packageRoot) return;
+
+  const nativeRoot = path.resolve(packageRoot, "..", "@embedded-postgres", nativePackageName);
+  const libDir = path.join(nativeRoot, "native", "lib");
+  if (!(await pathExists(libDir))) return;
+
+  prependPathEnv("LD_LIBRARY_PATH", libDir);
+  await ensureLinuxSharedLibraryAliases(libDir);
+}

packages/db/src/index.ts

@@ -30,6 +30,10 @@ export {
   createEmbeddedPostgresLogBuffer,
   formatEmbeddedPostgresError,
 } from "./embedded-postgres-error.js";
+export {
+  ensureLinuxSharedLibraryAliases,
+  prepareEmbeddedPostgresNativeRuntime,
+} from "./embedded-postgres-native.js";
 export { issueRelations } from "./schema/issue_relations.js";
 export { issueReferenceMentions } from "./schema/issue_reference_mentions.js";
 export * from "./schema/index.js";

packages/db/src/migration-runtime.ts

@@ -3,6 +3,7 @@ import { createServer } from "node:net";
 import path from "node:path";
 import { ensurePostgresDatabase, getPostgresDataDirectory } from "./client.js";
 import { createEmbeddedPostgresLogBuffer, formatEmbeddedPostgresError } from "./embedded-postgres-error.js";
+import { prepareEmbeddedPostgresNativeRuntime } from "./embedded-postgres-native.js";
 import { resolveDatabaseTarget } from "./runtime-config.js";
 
 type EmbeddedPostgresInstance = {
@@ -92,6 +93,7 @@ async function ensureEmbeddedPostgresConnection(
   preferredPort: number,
 ): Promise<MigrationConnection> {
   const EmbeddedPostgres = await loadEmbeddedPostgresCtor();
+  await prepareEmbeddedPostgresNativeRuntime();
   const selectedPort = await findAvailablePort(preferredPort);
   const postmasterPidFile = path.resolve(dataDir, "postmaster.pid");
   const pgVersionFile = path.resolve(dataDir, "PG_VERSION");

packages/db/src/test-embedded-postgres.ts

@@ -3,6 +3,7 @@ import net from "node:net";
 import os from "node:os";
 import path from "node:path";
 import { applyPendingMigrations, ensurePostgresDatabase } from "./client.js";
+import { prepareEmbeddedPostgresNativeRuntime } from "./embedded-postgres-native.js";
 
 type EmbeddedPostgresInstance = {
   initialise(): Promise<void>;
@@ -48,6 +49,7 @@ function getReservedTestPorts(): Set<number> {
 
 async function getEmbeddedPostgresCtor(): Promise<EmbeddedPostgresCtor> {
   const mod = await import("embedded-postgres");
+  await prepareEmbeddedPostgresNativeRuntime();
   return mod.default as EmbeddedPostgresCtor;
 }
 

server/src/__tests__/company-portability-routes.test.ts

@@ -139,6 +139,58 @@ function createExportResult() {
   };
 }
 
+const importRequest = {
+  source: { type: "inline", files: { "COMPANY.md": "---\nname: Test\n---\n" } },
+  include: { company: true, agents: true, projects: false, issues: false },
+  target: { mode: "existing_company", companyId },
+  collisionStrategy: "rename",
+};
+
+const cloudHeaders = {
+  "x-paperclip-cloud-stack-id": "stack-alpha",
+  "x-paperclip-cloud-paperclip-company-id": companyId,
+};
+
+function cloudTenantActor() {
+  return {
+    type: "board",
+    userId: "cloud-user-1",
+    userName: "Cloud User",
+    userEmail: "cloud-user@example.com",
+    companyIds: [companyId],
+    memberships: [{ companyId, membershipRole: "owner", status: "active" }],
+    isInstanceAdmin: true,
+    source: "cloud_tenant",
+  };
+}
+
+function createImportResult(action = "updated") {
+  return {
+    company: { id: companyId, action },
+    agents: [{ id: "agent-1" }],
+    warnings: [],
+  };
+}
+
+async function waitForImportJobStatus(app: express.Express, statusUrl: string, status: string) {
+  for (let attempt = 0; attempt < 20; attempt += 1) {
+    const res = await request(app).get(statusUrl).set(cloudHeaders);
+    if (res.body.job?.status === status) {
+      return res;
+    }
+    await new Promise((resolve) => setTimeout(resolve, 10));
+  }
+  throw new Error(`Timed out waiting for import job to reach ${status}`);
+}
+
+async function waitForCondition(condition: () => boolean, label: string) {
+  for (let attempt = 0; attempt < 20; attempt += 1) {
+    if (condition()) return;
+    await new Promise((resolve) => setTimeout(resolve, 10));
+  }
+  throw new Error(`Timed out waiting for ${label}`);
+}
+
 describe.sequential("company portability routes", () => {
   beforeEach(() => {
     vi.clearAllMocks();
@@ -426,4 +478,116 @@ describe.sequential("company portability routes", () => {
     expect(res.body.error).toContain("Instance admin");
     expect(mockCompanyPortabilityService.importBundle).not.toHaveBeenCalled();
   });
+
+  it.sequential("accepts trusted Cloud async import jobs and reports success by job id", async () => {
+    let resolveImport: (value: ReturnType<typeof createImportResult>) => void = () => undefined;
+    const pendingImport = new Promise<ReturnType<typeof createImportResult>>((resolve) => {
+      resolveImport = resolve;
+    });
+    mockCompanyPortabilityService.importBundle.mockReturnValueOnce(pendingImport);
+    const app = await createApp(cloudTenantActor());
+
+    const accepted = await request(app)
+      .post("/api/companies/import")
+      .set("x-paperclip-cloud-async-import", "1")
+      .set(cloudHeaders)
+      .send(importRequest);
+
+    expect(accepted.status).toBe(202);
+    expect(accepted.body.job.status).toBe("running");
+    expect(accepted.body.statusUrl).toMatch(/^\/api\/companies\/import\/jobs\/tenant-import-/);
+    expect(accepted.body.retryAfterMs).toBe(1000);
+    await waitForCondition(() => mockCompanyPortabilityService.importBundle.mock.calls.length === 1, "import job start");
+    expect(mockCompanyPortabilityService.importBundle).toHaveBeenCalledWith(importRequest, "cloud-user-1");
+    expect(mockLogActivity).not.toHaveBeenCalled();
+
+    resolveImport(createImportResult("updated"));
+    const succeeded = await waitForImportJobStatus(app, accepted.body.statusUrl, "succeeded");
+
+    expect(succeeded.status).toBe(200);
+    expect(succeeded.body.job.status).toBe("succeeded");
+    expect(succeeded.body.job.result.companyId).toBe(companyId);
+    expect(succeeded.body.retryAfterMs).toBeUndefined();
+    expect(mockLogActivity).toHaveBeenCalledWith(expect.anything(), expect.objectContaining({
+      action: "company.imported",
+      companyId,
+      details: expect.objectContaining({
+        agentCount: 1,
+        warningCount: 0,
+        companyAction: "updated",
+      }),
+    }));
+
+    const nowSpy = vi.spyOn(Date, "now").mockReturnValue(Date.parse(succeeded.body.job.completedAt) + (5 * 60 * 1000) + 1);
+    try {
+      const expired = await request(app).get(accepted.body.statusUrl).set(cloudHeaders);
+      expect(expired.status).toBe(404);
+      expect(expired.body.error).toBe("Import job not found");
+    } finally {
+      nowSpy.mockRestore();
+    }
+  });
+
+  it.sequential("reports trusted Cloud async import job failures with the tenant error message", async () => {
+    mockCompanyPortabilityService.importBundle.mockRejectedValueOnce(new Error("tenant import exploded"));
+    const app = await createApp(cloudTenantActor());
+
+    const accepted = await request(app)
+      .post("/api/companies/import")
+      .set("x-paperclip-cloud-async-import", "1")
+      .set(cloudHeaders)
+      .send(importRequest);
+
+    expect(accepted.status).toBe(202);
+    const failed = await waitForImportJobStatus(app, accepted.body.statusUrl, "failed");
+
+    expect(failed.status).toBe(200);
+    expect(failed.body.job.status).toBe("failed");
+    expect(failed.body.job.error.message).toBe("tenant import exploded");
+    expect(failed.body.retryAfterMs).toBeUndefined();
+    expect(failed.body.message).toBe("tenant import exploded");
+    expect(mockLogActivity).not.toHaveBeenCalled();
+  });
+
+  it.sequential("accepts trusted Cloud async import jobs before validating the full import payload", async () => {
+    const app = await createApp(cloudTenantActor());
+
+    const accepted = await request(app)
+      .post("/api/companies/import")
+      .set("x-paperclip-cloud-async-import", "1")
+      .set(cloudHeaders)
+      .send({ target: { mode: "existing_company", companyId } });
+
+    expect(accepted.status).toBe(202);
+    expect(accepted.body.job.status).toBe("running");
+    expect(mockCompanyPortabilityService.importBundle).not.toHaveBeenCalled();
+
+    const failed = await waitForImportJobStatus(app, accepted.body.statusUrl, "failed");
+
+    expect(failed.status).toBe(200);
+    expect(failed.body.job.status).toBe("failed");
+    expect(failed.body.job.error.message).toEqual(expect.any(String));
+    expect(mockCompanyPortabilityService.importBundle).not.toHaveBeenCalled();
+    expect(mockLogActivity).not.toHaveBeenCalled();
+  });
+
+  it.sequential("keeps global import apply synchronous when Cloud async opt-in is absent", async () => {
+    mockCompanyPortabilityService.importBundle.mockResolvedValueOnce(createImportResult("created"));
+    const app = await createApp(cloudTenantActor());
+
+    const res = await request(app)
+      .post("/api/companies/import")
+      .set(cloudHeaders)
+      .send(importRequest);
+
+    expect(res.status).toBe(200);
+    expect(res.body.company.id).toBe(companyId);
+    expect(res.body.company.action).toBe("created");
+    expect(res.body.job).toBeUndefined();
+    expect(mockCompanyPortabilityService.importBundle).toHaveBeenCalledWith(importRequest, "cloud-user-1");
+    expect(mockLogActivity).toHaveBeenCalledWith(expect.anything(), expect.objectContaining({
+      action: "company.imported",
+      companyId,
+    }));
+  });
 });

server/src/index.ts

@@ -15,6 +15,7 @@ import {
   inspectMigrations,
   applyPendingMigrations,
   createEmbeddedPostgresLogBuffer,
+  prepareEmbeddedPostgresNativeRuntime,
   reconcilePendingMigrationHistory,
   formatDatabaseBackupResult,
   runDatabaseBackup,
@@ -318,6 +319,7 @@ export async function startServer(): Promise<StartedServer> {
         "Embedded PostgreSQL mode requires dependency `embedded-postgres`. Reinstall dependencies (without omitting required packages), or set DATABASE_URL for external Postgres.",
       );
     }
+    await prepareEmbeddedPostgresNativeRuntime();
   
     const dataDir = resolve(config.embeddedPostgresDataDir);
     const configuredPort = config.embeddedPostgresPort;

server/src/routes/companies.ts

@@ -1,3 +1,4 @@
+import { randomUUID } from "node:crypto";
 import { Router, type Request } from "express";
 import type { Db } from "@paperclipai/db";
 import {
@@ -35,6 +36,8 @@ export function companyRoutes(db: Db, storage?: StorageService) {
   const access = accessService(db);
   const budgets = budgetService(db);
   const feedback = feedbackService(db);
+  const importJobs = new Map<string, ImportJobRecord>();
+  const importJobTerminalRetentionMs = 5 * 60 * 1000;
 
   function parseBooleanQuery(value: unknown) {
     return value === true || value === "true" || value === "1";
@@ -177,27 +180,47 @@ export function companyRoutes(db: Db, storage?: StorageService) {
     res.json(preview);
   });
 
-  router.post(COMPANY_IMPORT_ROUTE_PATH, validate(companyPortabilityImportSchema), async (req, res) => {
+  router.get("/import/jobs/:jobId", async (req, res) => {
+    assertCloudTenantCaller(req);
+    cleanupTerminalImportJobs(importJobs, importJobTerminalRetentionMs);
+    const job = importJobs.get(req.params.jobId as string);
+    if (!job || job.cloudTenantKey !== cloudTenantRequestKey(req)) {
+      res.status(404).json({ error: "Import job not found" });
+      return;
+    }
+    res.json(importJobResponse(job));
+  });
+
+  router.post(COMPANY_IMPORT_ROUTE_PATH, async (req, res) => {
     assertBoard(req);
-    assertImportTargetAccess(req, req.body.target);
+    const rawImportBody: unknown = req.body;
     const actor = getActorInfo(req);
-    const result = await portability.importBundle(req.body, req.actor.type === "board" ? req.actor.userId : null);
+    const boardUserId = req.actor.type === "board" ? req.actor.userId : null;
-    await logActivity(db, {
+    if (req.header("x-paperclip-cloud-async-import") === "1") {
-      companyId: result.company.id,
+      assertCloudTenantCaller(req);
-      actorType: actor.actorType,
+      cleanupTerminalImportJobs(importJobs, importJobTerminalRetentionMs);
-      actorId: actor.actorId,
+      const job = createImportJob(cloudTenantRequestKey(req));
-      action: "company.imported",
+      importJobs.set(job.id, job);
-      entityType: "company",
+      const operation = async () => {
-      entityId: result.company.id,
+        const importBody = companyPortabilityImportSchema.parse(rawImportBody);
-      agentId: actor.agentId,
+        assertImportTargetAccess(req, importBody.target);
-      runId: actor.runId,
+        const activity = importedCompanyActivityContext(actor, importBody.include ?? null);
-      details: {
+        const result = await portability.importBundle(importBody, boardUserId);
-        include: req.body.include ?? null,
+        await logImportedCompanyActivity(db, activity, result);
-        agentCount: result.agents.length,
+        return result;
-        warningCount: result.warnings.length,
+      };
-        companyAction: result.company.action,
+      res.status(202).json(importJobAcceptedResponse(job));
-      },
+      setImmediate(() => {
-    });
+        void runImportJob(job, operation);
+      });
+      return;
+    }
+
+    const importBody = companyPortabilityImportSchema.parse(rawImportBody);
+    assertImportTargetAccess(req, importBody.target);
+    const activity = importedCompanyActivityContext(actor, importBody.include ?? null);
+    const result = await portability.importBundle(importBody, boardUserId);
+    await logImportedCompanyActivity(db, activity, result);
     res.json(result);
   });
 
@@ -419,3 +442,166 @@ export function companyRoutes(db: Db, storage?: StorageService) {
 
   return router;
 }
+
+type CompanyImportResult = {
+  company: { id: string; action: unknown };
+  agents: unknown[];
+  warnings: unknown[];
+};
+
+interface ImportJobRecord {
+  id: string;
+  cloudTenantKey: string;
+  status: "running" | "succeeded" | "failed";
+  createdAt: string;
+  updatedAt: string;
+  completedAt?: string;
+  error?: { message: string };
+  result?: {
+    companyId: string;
+    agentCount: number;
+    warningCount: number;
+    companyAction: unknown;
+  };
+}
+
+interface ImportedCompanyActivityContext {
+  actorType: "user" | "agent";
+  actorId: string;
+  agentId: string | null;
+  runId: string | null;
+  include: unknown;
+}
+
+function assertCloudTenantCaller(req: Request) {
+  if (req.actor.source !== "cloud_tenant") {
+    throw forbidden("Trusted Cloud tenant access required");
+  }
+}
+
+function cloudTenantRequestKey(req: Request) {
+  return [
+    req.actor.userId ?? "",
+    req.header("x-paperclip-cloud-stack-id")?.trim() ?? "",
+    req.header("x-paperclip-cloud-paperclip-company-id")?.trim() ?? "",
+  ].join(":");
+}
+
+function createImportJob(cloudTenantKey: string): ImportJobRecord {
+  const now = new Date().toISOString();
+  return {
+    id: `tenant-import-${randomUUID()}`,
+    cloudTenantKey,
+    status: "running",
+    createdAt: now,
+    updatedAt: now,
+  };
+}
+
+async function runImportJob(
+  job: ImportJobRecord,
+  operation: () => Promise<CompanyImportResult>,
+) {
+  try {
+    const result = await operation();
+    const now = new Date().toISOString();
+    job.status = "succeeded";
+    job.updatedAt = now;
+    job.completedAt = now;
+    job.result = {
+      companyId: result.company.id,
+      agentCount: result.agents.length,
+      warningCount: result.warnings.length,
+      companyAction: result.company.action,
+    };
+  } catch (error) {
+    const now = new Date().toISOString();
+    job.status = "failed";
+    job.updatedAt = now;
+    job.completedAt = now;
+    job.error = { message: errorMessage(error) };
+  }
+}
+
+function importedCompanyActivityContext(
+  actor: ReturnType<typeof getActorInfo>,
+  include: unknown,
+): ImportedCompanyActivityContext {
+  return {
+    actorType: actor.actorType,
+    actorId: actor.actorId,
+    agentId: actor.agentId,
+    runId: actor.runId,
+    include,
+  };
+}
+
+async function logImportedCompanyActivity(
+  db: Db,
+  activity: ImportedCompanyActivityContext,
+  result: CompanyImportResult,
+) {
+  await logActivity(db, {
+    companyId: result.company.id,
+    actorType: activity.actorType,
+    actorId: activity.actorId,
+    action: "company.imported",
+    entityType: "company",
+    entityId: result.company.id,
+    agentId: activity.agentId,
+    runId: activity.runId,
+    details: {
+      include: activity.include,
+      agentCount: result.agents.length,
+      warningCount: result.warnings.length,
+      companyAction: result.company.action,
+    },
+  });
+}
+
+function importJobAcceptedResponse(job: ImportJobRecord) {
+  return {
+    job: {
+      id: job.id,
+      status: job.status,
+    },
+    statusUrl: `/api/companies/import/jobs/${encodeURIComponent(job.id)}`,
+    retryAfterMs: 1000,
+  };
+}
+
+function importJobResponse(job: ImportJobRecord) {
+  const isTerminal = job.status === "succeeded" || job.status === "failed";
+  const response: Record<string, unknown> = {
+    job: {
+      id: job.id,
+      status: job.status,
+      createdAt: job.createdAt,
+      updatedAt: job.updatedAt,
+      ...(job.completedAt ? { completedAt: job.completedAt } : {}),
+      ...(job.error ? { error: job.error } : {}),
+      ...(job.result ? { result: job.result } : {}),
+    },
+    ...(isTerminal ? {} : { retryAfterMs: 1000 }),
+  };
+  if (job.error?.message) {
+    response.error = job.error.message;
+    response.message = job.error.message;
+    response.reason = job.error.message;
+  }
+  return response;
+}
+
+function cleanupTerminalImportJobs(importJobs: Map<string, ImportJobRecord>, terminalRetentionMs: number) {
+  const now = Date.now();
+  for (const [jobId, job] of importJobs) {
+    if (job.status === "running" || !job.completedAt) continue;
+    if (now - Date.parse(job.completedAt) > terminalRetentionMs) {
+      importJobs.delete(jobId);
+    }
+  }
+}
+
+function errorMessage(error: unknown) {
+  return error instanceof Error && error.message.trim() ? error.message : String(error);
+}